Management Assistant

For a client who represents the lifts, escalators and moving walks associations is looking for a management assistant. If you recognize yourself in this offer, apply with your resume.

Description

The assistant will be the first point of contact for callers and visitors and will be responsible for the meeting rooms - taking telephone calls, welcoming visitors, and booking meeting venues.
The successful candidate will also provide general support to the day-to-day running of the office in Brussels and the organization of various meetings and events.
He/she will report to the Senior Officer and to the Secretary General of the Association.
Essential Duties & Responsibilities
Handle incoming calls and coordinate messages as needed.
Provide assistance and support to the Senior Officer and Secretary General.
Day-to-day office management: liaise with suppliers, organize incoming mail and postal services, and maintain office/food supplies and other requirements to keep the office running smoothly including office equipment and office space.
Administrative and financial work: filing invoices, prepare payments.
Provide administrative support in booking travel, filing, and updating contacts.
Provide logistical and administrative support in the organization of internal and external meetings and events.
Provide ad hoc logistical support to international colleagues for organizing meetings in Brussels.
Update and manage the website.
Manage orders of office supplies, courier services, catering, cleaning staff etc.
Liaise with IT service providers, designers, printers, translators, etc.
Manage membership fees for members.
Assist in preparing the annual General Assembly.
Perform other related duties as required.
Taking minutes during the Committees and Working Groups meetingsEducation / Experience
At least three years of relevant experience in administrative support.
Secretarial studies is an asset.

Skills Required

• Fluency in French and English - other languages is an asset.
• Excellent communication and organizational skills.
• Excellent computer skills (MS Office, experience with databases, etc.).
• Comfortable in multi-tasking, detail-oriented, and working to deadlines.
• Flexible and adaptable approach to work.
• Basic accounting knowledge. Compensation

Van € 2.800 tot € 3.200 per jaar

• A challenging position within a leading international association (permanent contract).
• An interesting salary package with fringe benefits.