Travel & Customer Care Assistant

Our client is an international company specialised in event management and participant engagement, delivering large-scale European projects such as DiscoverEU.

If you recognise yourself in this opportunity, we would be delighted to meet you and support you throughout the process, we are here for you, every step of the way.

You are perfect just as you are, regardless of who you are or where you come from. At Unique, we place great importance on diversity and inclusion, giving you the space to thrive and express your individuality.

Would you like to join an international company on a human scale in Brussels and gain valuable professional experience? We are looking for a versatile Travel & Customer Care Assistant to support the DiscoverEU team in delivering smooth travel coordination and high-quality participant support.

• Key Responsibilities
• Travel & Customer Care

Respond promptly to participant enquiries via email and chat, ensuring agreed service levels are met
Coordinate travel logistics, including booking support, document verification, and expense/invoice tracking
Identify and escalate complex cases to the appropriate team members when required
Manage special travel situations (e.g. accessibility needs, lost tickets, rebookings) and maintain accurate records
Ensure compliance with internal procedures, data protection rules, and financial guidelines
Support administrative tasks and team coordination as needed
Troubleshoot participant documentation issues and follow escalation processes

Admin, IT & Tools

• Use internal platforms and helpdesk tools to efficiently assist participants
• Work with databases, IT systems, and standard office tools
• Ensure all data handling complies with GDPR and internal IT security protocols
• Promote sustainability principles as part of EMAS commitments

• Available between June and August (with extension until September–October for German and/or Polish speakers)
• Excellent command of English (written and spoken)
• Good written skills in German, Dutch, and/or Polish (German and Polish are strong assets)
• Strong customer service mindset and professional communication skills
• Well-organised, able to manage priorities and meet deadlines
• Detail-oriented, with a focus on quality, accuracy, and consistency

€ 2.435 per maand

• Initial mission of 3 months (extended to 5 months for German and/or Polish speakers)
• Salary: €2,435 gross/month
• Possibility of 1 to 2 days of remote work per week
• A dynamic role within an international and collaborative environment